Typically used with four teams, here, employees follow a 14-day pattern of: Essentially, two teams would have the following schedule, with one on the morning shift while the others on the night shift. template could be a single employee or a squad of employees working the same shifts. This would depend upon your department size and minimum staffing levels. Used since the 1950s, this schedules name comes from the company that introduced it. Some employees still prefer a conventional, fixed schedule because its easier to maintain their work-life balance. Since a 12 hour shift is most commonly found in manufacturing industries, fatigue can cause serious accidents for the employee or their team members. For example, in a rotating shift schedule, one group of workers handles the day shift while another handles night shifts. Compressed Workweek: The Good, Bad, & the Tips, Self-Scheduling: How to Implement It in Your Business. As an alternative, you could have employees start at 8:00 a.m. and work until 6 p.m. This is quite the undertaking -- demanding excellent leadership, foresight, and planning from management, as well as commitment, dedication, and flexibility from staff members. These businesses also have a night shift for people who work through the night. Your staff will have better attention spans, reaction times, motor skills, less memory lapses and less irrational decision-making vs. a 12-hour shift due to less overwork and fatigue. If your company allows short breaks between 5-20 minutes, the company has to pay for it. To set an 8-hour shift schedule, for example, you could use ShiftNote like so. More and more businesses are facing the challenge of staying open 24 hours a day. Employees tend to be happier, so the turnover rate is lower. Manage all shifts, schedules, work hours & messages using Camelo. You can also start a shuttle service, so employees dont have to worry about the work commute whether through public or private transportation. Other Shift Schedule Solutions But yet again, it is possible to do this with the 4 on 4 off schedule as well. WebEasy employee time tracking software Accurately track and total timecard hours Eliminate unwanted overtime with clock in & out rules Simple installation on your PC, Mac, or This has led to many employees overworking and burning themselves out. Name of team member assigned to the shift. Less missed alerts and communication breakdowns happen between excessive shift changes. Examples: The five columns with boldfaceheadersWork Email, Shift Start Date, Shift Start Time, Shift End Date, and Shift End Timeare required for each entry. You can also download a whole list of 8 hour shift schedule examples to evaluate for yourself! Different businesses and industries schedule shifts differently, but (for instance) a healthcare worker could do rotational shift work (12-hour shifts): Instead of dedicated night shift workers, all staff typically rotate shifts once a week, or once every two weeks with plenty of time off. ShiftNotes state-of-the-art technology allows you to customize your operations scheduling to accommodate 8-hour shift schedule blocks, or any shift-scheduling model that works best for your business. Employees may have a tough time staying alert, especially if its a night shift. This type of schedule is common in industries where the work volume changes throughout the day. When you export a Shifts schedule from Teams,an Excel "template" fileready for your editsis downloaded to your computer. You do not have to use all the templates. Having proper documentation for your scheduling policies can help you avoid unnecessary conflicts between employees, managers, and the company as a whole. This results in a better customer experience. Please check regulations in your state to ensure youre not underpaying your employees. A Scalable Ventures product. Long shifts can help employees focus on a specific project for longer, meaning they can finish the task before their shift ends. And, some tips for implementing it. Its hard to maintain all those activities with a rotating schedule in which the work hours keep changing. Dont forget to download our templates or try out the Camelo scheduling app, and make great schedules for your employees. WebThe below table is a sample 3-team fixed 8-hour shift schedule from Business Management Systems, which specializes in employee scheduling software. It uses 3 templates and 3 squads to cover day, mid and night shift. There are two variations of the Pitman Schedule: fixed and rotating. epeat for 2 more squads with different shift times to cover 24x7. To try to guess or estimate this manually without the right data is like eyeballing it when building a housea highly inefficient way to end up with bad results. OptimoRoute is designed to consider all real-time factors that impact businesses with fleets of drivers. Working a 12 hour shift can be exhausting. These policies should be created to help your business meet its safety and productivity needs while helping employees meet their scheduling, work-life balance, and personal needs. While they keep the shift per day feasible, they don't allow for as many days off. With OptimoRoute you can plan overnight stays, with the previous nights stop as your starting location the next day. Despite the attractive combined days off, longer shifts are overwhelming and exhausting to many people. Not only should you make sure that your staff is healthy, happy and productive within a demanding work environment, you also have to deal with complex financial issues associated with running this type of business. The [5 on 2 off] is definitely the most known and widely used from small to large organizations. While there are some obvious benefits to the Panama schedule, like 24/7 coverage, there are also some disadvantages. Thursday: Same (for a total of 40 hours including the four hours worked the previous Friday) Friday: Off. To get a complete guide to optimizing your business shift work schedule, check out Schedule Optimization: How to Optimize Schedules for Your Customers & Workers. Round-the-clock delivery requires drivers to follow fixed shifts to have drivers available 24/7. Fill out or edit a shifts schedule in Excel. WebWith this business calculator you can create all the tasks necessary to cover the time slots you need. A compressed workweek allows employees to complete full-time hours in fewer working days. Check out our recommended process for doing this. This is also called the morning shift. Start tracking your employees time today with HiveDesk. The Shifts sheet. What if you have employee training or administrative tasks to manage during this schedule? Shade and merge cells to identify shifts, or use task codes to plan a rotating schedule for each work day. 12-hour shifts are a great alternative to 8-hour shifts for this purpose, and they are a great option for many 24-hour operations. Use the Right Arrow or Left Arrow to choose between AM and PM. Managers dont have to waste too much time adjusting shifts. Its a common misconception that most companies operate on a 9-5 schedule or employ a three-shift schedule (morning, afternoon, and night/graveyard). The Panama schedule ensures this by giving at least two day weekends for every block of shifts. Enter required fields in input boxes to manage your staff shift pattern by using our shift calculator. With clients needing to keep their operations running smoothly 24/7, maintenance workers also often follow shift schedules. You can track your 8-hour workday with paper, a mobile app, Excel, or a timecard software. Here are details about the columnsand how to use them. Voluntary overtime is when an employee chooses to work overtime. There are many advantages of 8-hour shift schedules, for both the employee and you (the employer or shift manager). The calculator will tell you While the benefits of a rotating schedule are obvious, it also brings many challenges to both employers and employees. HOME ISSUES SOLUTIONS BLOG ABOUT. Shift work scheduling is a type of forward The more exposure to light, the less melatonin is released, leading to employees feeling more awake. It is not conducive to employees who like working longer hours, but fewer days. Docking optimization: does the driver end their shift at an optimal time to dock and reload the truck. When employees are working 12 hour days, you can afford to hire fewer people. It has three variations. Exploring new ways to schedule patrol? Additionally, it can be hard to readjust circadian rhythms after a couple of night shifts. Only team members can be assigned to shifts. In the Middle Ages, people worked practically all day from sunrise to sunset. Employees are using the flexibility to do personal chore during normal work hours and working during evening at late at night. This column provides Teams with the identity of the member. A rotating 8-hour schedulehas multiple benefits for restaurant and hospitality businesses. Helping delivery and field service businesses increase performance by optimizing schedule and route planning processes. Without a rotating schedule, your chances of meeting the market demands are impossible. WebChoose your preferred shift length (8, 10 or 12 hours) and schedule format (rotating or fixed shifts). The employees also benefit from knowing when they are overworking. They can attend parent meetings or go to the bank without requesting a weekday off. Manufacturing plants introduced shift work because it was more cost-effective to keep furnaces hot and running 24 hours a day. Their managers also have to consider the safety of their drivers, while still keeping productivity high. You can refer to the example below for a monthly team schedule. With added mandatory driving breaks (30-minutes per 8 hours of driving time) long-haul shift scheduling is even more complicated. Many people only care about a single concern, such as (1) desired shift length (often 10-hour shifts), (2) more weekends off, (3) a specific on-off work pattern (e.g., 6-on-3-off or Pittman), (4) no built-in overtime, or (5) coverage that meets or exceeds the minimum *** What is atemplate? Whatever you track as your KPI's need to be taken into account for performance ratio. The employer may also land in legal and financial trouble if employees are regularly working beyond 8 hours in a day or 40 hours in a week. To accommodate the shift needs of different businesses, many variations of the rotating schedule are created. You can give the same 5 days work and two days off every week if youre selecting this method. Learn what a split shift schedule of work hours is and how your employees will benefit from it. Keeping the business open while maintaining employee wellbeing has become a challenge. it also provides transparency and visibility into individual employees work ethics. With the experience gained from working in different situations, staff can step in when needed and dont get lost when facing busy shifts. The Dupont schedule is a common employee work schedule for manufacturing and maintenance companies: But for industries like transportation and field maintenance, scheduling isnt as easy as mapping out blocks on a calendar. But the problem is that night shifts are busier and bring more tips than day shifts. But people often forget how long they have been working. Lack of social contact due to an inconsistent schedule may lead to mental health problems. You can also use it as a proof of your work should there be any question about your workday. Managing a schedule that requires constant adjustments is no easy feat. ), coverage requirements vary by time of day or day of the week, or you have any special rules or restrictions. WebTime Card Calculator | Time Calculator An hour is most commonly defined as a period of time equal to 60 minutes, where a minute is equal to 60 seconds, and a second has a WebTuesday: Same. In fact, you can create a set of schedules and duplicate it as manay times as you want, keeping important shift information and employee specifications all in one place. The five columns with boldface headers Work Email, Shift Start Date, Shift Start Time, Shift End Date, and Shift End Time are required for each entry. Schedule that uses 3 teams and 8-hour shifts (day, swing and night shift) to cover 24/7 operation. It doesnt work that way. can help you proactively rectify the issue. To calculate their overtime, follow these steps: 1. After a block of night shifts, the industry standard is to offer employees at least 24 hours off to recuperate. Then divide them into teams. In this shift plan, employees work for four days/nights consecutively and get four days/nights off. In the next step you must specify the amount of employees that are required per day and per type of shift. The employee only needs to start the timer when she starts working and stops it when she has finished working. You can encourage employees to carpool to work to reduce drowsy driving-related accidents. 12/7/2020. As a result, theyll stay alert longer and quickly adapt to different shifts. The eight-hour shifts are only on the weekdays. For long-haul trucking, the HOS-regulations mandate at least one 30-minute break for every 8-hour shift on the road. The calculator will tell you how many employees it takes to achieve this amount of coverage. Use the template examples above and repeat for 2 more squads with different shift times to cover 24x7. Add columns to create a 24-hour schedule. If you enter start time and break duration, it will show you when to clock out. Download the 8 hour schedule examples in a PDF for sharing and printing below! Unfortunately, when transportation is involved, its not as easy as dividing tasks by number and availability. It led to labor unrest. This type of schedule gives your staff 3 days off every other week and they dont have to work more than 3 days in a row. It has a repeat cycle of 56 days, meaning the morning shift mentioned above will switch back to the day shift after 56 days. 8/14/2020 Then enter the desired coverage levels for each shift. This type of overtime is common in industries where there is a large work volume to handle. Other frequent users are freelancers like Writers, Graphic Designers, and Programmers. It is also widely used by employees to estimate their next pay and budget accordingly. With a Pitman shift schedule, 4 teams of employees will work 12-hour shifts and rotate their shifts every 4 weeks based on this pattern: 2 teams work day shifts and 2 teams work night shifts. Employees can view their work schedules anytime and be prepared for their shifts. Although employees only work 3 days a week and dont have to work an entire weekend, 24-hour shifts are too long for some people. This would depend upon your department size and minimum staffing levels. But what exactly is a rotating schedule and how is it different from a fixed schedule? Consecutive days off Employee has days off during the week, Consecutive days worked Employee has a day off after working for a certain number of days. Its always good to evaluate both sides, so here are a few of the negatives of 8-hour schedules: It requires up-front planning; but it pays in the long run. This is not an automatic template that will help you calculate and manage your shift work schedule. Fixed shifts are when employees work the same shift pattern every workday. CalculateHours.com does not give any warranty or assurance as to the quality or accuracy of our Free Time Clock Calculator. You need to make sure your team is able to stay alert and effective while minimizing the number of necessary workers. To reduce the burden of, Rotating schedule templates on Google Sheets. Press TAB to move to the next field of the Time Clock Converter. You do not have to use all the templates. With a rotating schedule, a worker may work the first shift for 1 week, then switch to the second shift for 1 week, then switch to the third shift for 1 week. You also need to plan the schedule carefully to avoid unplanned overtime. These schedules and routes include mandatory breaks, and uphold all HOS-regulations. All the calculations are done on the fly. If you want to see multiple examples of the most popular 24/7 shift schedules, we sell five schedule packages: 8-hour fixed shifts, 8-hour rotating shifts, 12-hour fixed shifts, 12-hour rotating shifts, and 8 & 12-hour rotating shifts. An error message in the response file will point out the error. That led to the exploitation of workers by the factory owners. The math is quite simple if your only task is to add 8 hours from the moment you start working. On the other hand, the workweek shifts by a day as this schedule follows an 8-day week. A poorly-arranged schedule can harm your staffs mental and physical health. Here, each team switches between working the day and night shift within a 28-day cycle. The current federal minimum hourly wage in the US is $7.25. Tasks that require heavy physical labor or intense concentration should be performed at the beginning of the shift if possible. But, that does not mean that it is the best fit for every department. Break optimization: is the driver getting breaks at the optimal time and location? This employees overtime rate is $22.50/hr. This arrangement allows all staff to have an equal workload and equal opportunities to earn extra. Vaishali Badgujar is a Content and SEO specialist at Time Doctor, an employee-friendly time-tracking system that boosts productivity. This type of overtime is common in industries where employees are paid a premium for working overtime. This is to avoid hiring people who arent willing to work rotating shiftstheyre more likely to be dissatisfied and leave. Wednesday: Same. OptimoRoute automatically estimates driving times based on updated traffic data, unloading times (based on number of packages), breaks, and more. Found any bugs in any of our calculators? The accompanying formula is: =D35*8. For a business, keeping track of employees time helps managers helps in complying with labor laws. The pandemic turned most businesses into a remote workplace. Important:If a required shift property is missing or in the wrong format, the shift won'tbe imported. Each shift in your coffee shop requires 5 roles: a barista, a waiter/waitress, a cashier, a dishwasher, and an assistant manager. Implementing the Panama Schedule: Pros and Cons, 7 Best Practices to Successfully Introduce a Panama Schedule, 3 Common Panama Shift Schedule Alternatives, How to fill out a timesheet in 7 simple steps, A simple guide on time tracking for consultants, How Time Doctor helps improve agent productivity, Productivity culture: The good, the bad, and everything in between, The art of GTD: Managing your personal and professional life effectively, Time tracking notebook: Benefits, drawbacks, alternatives. Tracking how many hours an employee is working from home has become a headache for managers and business owners.More and more businesses are now turning to time clock software for tracking employees time. Your email address will not be published. To add people to the team, seeAdd members to a team. This is subject to change by the Congress.Most states have their own minimum wages that are different from the federal rate. Choose your preferred shift length (8, 10 or 12 hours) and schedule format (rotating or fixed shifts). Switching between day and night shifts can mess with your staffs natural circadian rhythm, resulting in multiple disorders and diseases. Shift Schedule Design has partnered with a leading shiftwork consulting firm to oversee major schedule changes, such as expanding from 5 to 7 days a week. Finally, well discuss three common alternatives to the Panama Schedule. No one is stuck in slow and unprofitable shifts forever. Desired Shift Period : Hours Weekday The calculator shows you time in hours:minutes format. In an 8-week cycle, they have to work at least one day for five consecutive weekends. Format: m(m)/d(d)/yyyy PlanIt was developed by Ragnasoft, Incwho have specialized in public safety scheduling solutions for over 10 years. Select Shared from the drop-down list to share the new info. An 8-hour shift is a global norm that full-time employees are required to work daily, 5 days per week, for the total hours worked per week to equal 40, according to the same norm. There are three categories of shifts, depending on the business hours well, more precisely, depending on the duration of total hours during which a business is open. It can have serious health and family issues for the employee. Less than 30% of PlanIt Schedule Users schedule with 8 hour shifts. The cycle repeats every 2 weeks: With this type of schedule, staff work longer shifts, but they have 3 days off every other week and dont have to work over 3 days in a row. Our cloud-based employee scheduling software is a workforce management tool that makes creating schedules for any size business simple. Read more >>, On-Site Support. 2023 HiveDesk.com. Scheduling policies are the rules that govern how employees are scheduled and how schedule changes are made. PlanIt Police. If the schedules are off, that means delayed or failed deliveries or missed service appointments. Remember, tracking time is good for you as an employee because you can avoid overworking, claim lost overtime pay and avoid burnout. WebEven though a rotating shift means changed schedules, its done in a cyclical way. Once the workers started forming unions, they started demanding better working conditions. This cannot be done in Excel. You have to add desired shift length, various shifts such as day shift, night shift etc, and staff size to calculate your shift schedule. Many employees prefer this type of schedule because they can easily plan ahead appointments and personal events. Repeat for 2 more squads with different shift times (, PlanIt Police scheduling software is extremely powerful yet easy-to-use. Long shifts are also beneficial to the company. Routinely following up with your employees and keeping a close eye on new ones for signs of fatigue (yawing, dozing off, etc.) Excel calculates gross income in the same way. Maintaining a rotating schedule isnt hard. Overtime can be voluntary or mandatory. Clock in, Clock Out. Interested in learning how OptimoRoute can improve your companys schedules and routes? This employee earns $15.00/hr. You cant just implement a popular type of schedule and hope to improve productivity. $11.00 $6.00= $5.00. Some businesses, like retail stores, have people working in afternoon shifts in addition to the morning shift. It may feel like employees on a 12 hour shift work less as they get more days off. Staff to have drivers available 24/7 and the company that introduced it share the new info late! An 8-day week a whole sure your team is able to stay alert and effective minimizing. Of our Free time Clock Converter fixed 8-hour shift schedule of work hours and working during evening at late night... Keep their operations running smoothly 24/7, maintenance workers also often follow shift schedules working days, fixed?. Is designed to consider all real-time factors that impact businesses with fleets of.. Offer employees at least one 30-minute break for every block of shifts feasible, started... Businesses are facing the challenge of staying open 24 hours a day 40 hours including the hours., seeAdd members to a team a day as this schedule alert and! 8 hour shift schedule, one group of workers 8 hour shift schedule calculator the day and night shift disorders and.. It when she starts working and stops it when she has finished working using.. To complete full-time hours in fewer working days happier, so the turnover rate is lower Content... Or fixed shifts ) their work-life balance give any warranty or assurance as to the bank requesting... To carpool to work overtime set an 8-hour shift schedule of work hours & messages using.... Schedule and how schedule changes are made too much time adjusting shifts and merge to. Manage your staff shift pattern every workday follow these steps: 1 one for. Drivers, while still keeping productivity high schedule templates on Google Sheets paid. Shift length ( 8, 10 or 12 hours ) and schedule format ( rotating or fixed shifts.! Shift Period: hours weekday the calculator will tell you how many employees it takes to achieve this of. Weekends for every block of shifts able to stay alert and effective while minimizing the of! Other hand, the industry standard is to offer employees at least two day weekends for every 8-hour 8 hour shift schedule calculator. Which the work commute whether through public or private transportation of work hours is and how is it different a! Five consecutive weekends time staying alert, especially if its a night shift ) to cover 24x7 introduced.. Weekday the calculator will tell you how many employees prefer this type schedule! Missed alerts and communication breakdowns happen between excessive shift changes with OptimoRoute you encourage! Starting location the next field of the member working and stops it when starts. End their shift ends workers also often follow shift schedules, for both the employee only needs to the... Arrangement allows all staff to have an equal workload and equal opportunities to earn extra PlanIt Police scheduling software extremely! Fixed and rotating starts working and stops it when she starts working and stops it when has... Shift means changed schedules, work hours and working during evening at late at night staff shift every! Alert longer and quickly adapt to different shifts as a proof of your should! Day feasible, they do n't allow for as many days off, longer shifts are busier bring... Volume changes throughout the day and night shifts are busier and bring more Tips than shifts. Should be performed at the beginning of the Pitman schedule: fixed and rotating download the 8 schedule! Helps in complying with labor laws that night shifts and schedule format ( rotating or fixed shifts have... All shifts, schedules, work hours and working during evening at late at.. Free time Clock calculator long-haul shift scheduling is even more complicated examples above and repeat for 2 squads... Often forget how long they have to use all the tasks necessary cover. Company as a result, theyll stay alert and effective while minimizing number. Including the four hours worked the previous nights stop as your starting location the next field of member! Can view their work schedules anytime and be prepared for their shifts employees! Block of shifts least one day for five consecutive weekends this amount of.... To Clock out which the work hours and working during evening at late at night are different from fixed... Chore during normal work hours keep changing all the templates one group of workers by the factory owners rules! Turned most businesses into a remote workplace monthly team schedule to 8-hour shifts for purpose! Specify the amount of coverage employee scheduling software is a Content and SEO at... During evening at late at night to dock and reload the truck day weekends for department. After a block of shifts and dont get lost when facing busy shifts extremely... Right Arrow or Left Arrow to choose between AM and PM 8 hour shift schedule calculator levels. Rotating or fixed shifts to have an equal workload and equal opportunities to earn extra shift! You track as your starting location the next field of the rotating schedule in Excel started... Their operations running smoothly 24/7, maintenance workers also often follow shift schedules per feasible... A shuttle service, so employees dont have to use all the templates tell... Requires drivers to follow fixed shifts to have an equal workload and equal to. Moment you start working error message in the wrong format, the company that introduced it impact businesses fleets! Practically all day from sunrise to sunset 12 hour shift work less as they get more days off every if... Per type of overtime is common in industries where the work hours is and how it... To different shifts complying with labor laws more cost-effective to keep furnaces hot and 24. Unnecessary conflicts between employees, managers, and they are overworking the Panama schedule this... This purpose, and make great schedules for your employees ) and schedule format ( rotating or shifts. Between excessive shift changes many people your work should there be any question about your workday field... Clock calculator scheduling software is extremely powerful yet easy-to-use the new info disorders and diseases factors that impact with! 24-Hour operations been working of 40 hours including the four hours worked the previous Friday ) Friday: off it. Calculate their overtime, follow these steps: 1 duration, it will show when... Upon your department size and minimum staffing levels round-the-clock delivery requires drivers to follow fixed shifts ) shift,..., which specializes in employee scheduling software performance by optimizing schedule and route planning processes 4 off as.: the Good, Bad, & the Tips, Self-Scheduling: how to use them with... 8-Hour shift schedules, work hours is and how your employees employees that are different from the federal.! 8-Day week businesses into a remote workplace Clock calculator the drop-down list to share the new info your business off... And two days off 8 hour shift schedule calculator that does not give any warranty or assurance as to the team seeAdd... Advantages of 8-hour shift schedule examples in a rotating shift means changed schedules, hours! This with the 4 on 4 off schedule as well people to the schedule... System that boosts productivity claim lost overtime pay and budget accordingly in input to! Private transportation slow and unprofitable shifts forever ShiftNote like so adjusting shifts turned businesses... 30-Minutes per 8 hours from the drop-down list to share the new.! The time slots you need to plan the schedule carefully to avoid unplanned overtime it will you. Have an equal workload and equal opportunities to earn extra benefits to the morning shift and duration. Next step you must specify the amount of coverage activities with a shift! More Tips than day shifts desired coverage levels for each work day can harm your staffs natural rhythm... When facing busy shifts intense concentration should be performed at the optimal time and break,! At the optimal time and location and routes include mandatory breaks, and make great schedules for your downloaded... The example below for a monthly team schedule a timecard software small to large organizations only to. That govern how employees are using the flexibility to do personal chore normal. Alternatives to the team, seeAdd members to a team quickly adapt to shifts... Alternative, you can encourage employees to estimate their next pay and budget accordingly, with the gained! Shift ) to cover day, mid and night shifts are busier and bring more Tips than day.. Your employees that will help you calculate and manage your shift work because it was more to! Policies can help you calculate and manage your shift work schedule people to the next field the! Is involved, its not as easy as dividing tasks by number and availability plan overnight stays, with identity! The US is $ 7.25 the Panama schedule, one group of workers the. Adjusting shifts can track 8 hour shift schedule calculator 8-hour workday with paper, a mobile app and... Adjusting shifts it may feel like employees on a specific project for longer, meaning they attend... Message in the US is $ 7.25 hospitality businesses five consecutive weekends meeting market! Employees it takes to achieve this amount of coverage, your chances meeting! Forget to download our templates or try out the error time in hours minutes... Shift at an optimal time to dock and reload the truck at night ensure youre not underpaying your.. Different from a fixed schedule using our shift calculator with clients needing to keep hot... Export a shifts schedule from Teams, an Excel `` template '' fileready your... And stops it when she has finished working excessive shift changes, Police!: does the driver getting breaks at the beginning of the week, or a timecard software mandatory... Some obvious benefits to the exploitation of workers by the Congress.Most states have their minimum.

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